Recording Management

This section details the RPC-style endpoints used to manage conference recordings (Start, Stop, List, Download, Presence Tracking).

Recordings are persisted in the database with participant tracking, quota enforcement, and role-based access control. Files are stored on Cloudflare R2 with presigned download URLs.

Base URLs:

Start/Stop: /api/v1/livekit
List/Download/Presence: /api/v1/recordings

Authentication: Required (Session Cookie)

Start Recording

Initiates a room composite egress recording for a LiveKit conference room. Creates a recording entry in the database, enforces the organization's monthly recording quota, and registers the initial participants.

URL: /start-recording
Method: POST
Permission: StartRecording (Admin, Moderator)

Request Body

Field	Type	Required	Description
`roomName`	string	Yes	The LiveKit room name (room UUID from the `rooms` table).
`conferenceTopic`	string	Yes	Display name of the conference/meeting being recorded.
`zoneId`	string	Yes	Zone identifier within the room where the recording takes place.
`participants`	string	Yes	Comma-separated display names of participants (used for the recording template URL).
`participantIds`	string[]	Yes	WorkOS user IDs of the participants present in the zone at recording start. These are tracked in the `recording_participants` table.

Example Request:

{
  "roomName": "a1b2c3d4-e5f6-7890-abcd-ef1234567890",
  "conferenceTopic": "Sprint Planning",
  "zoneId": "zone-meeting-room-1",
  "participants": "Alice, Bob, Charlie",
  "participantIds": [
    "user_01ABC",
    "user_02DEF",
    "user_03GHI"
  ]
}

Response (200 OK)

{
  "egressId": "EG_KvVaQYriPYxP",
  "timestamp": 1706745600
}

Errors

Code	Reason
`400`	Invalid or malformed JSON request body.
`401`	Missing or invalid authentication token.
`402`	Organization's monthly recording quota has been exceeded.
`403`	User does not have the `StartRecording` permission (RBAC).
`409`	A recording is already active for this room and zone.
`422`	Validation error: one or more required fields are missing or invalid.
`500`	Internal server error (egress start failure, database error, metadata update failure).

Notes

The recording file is stored at /{workos_org_id}/{roomName}/{timestamp}.mp4 on R2.
If the egress fails to start or metadata update fails, the recording row is cleaned up automatically.
Initial participants are added in parallel; individual failures are logged but do not block the recording.
Quota is calculated from SUM(duration_seconds) of all recordings in the current billing cycle.

Stop Recording

Stops an ongoing recording by its egress ID. The final status, duration, and expiry are updated asynchronously via the egress_ended LiveKit webhook.

URL: /stop-recording
Method: POST
Permission: StopRecording (Admin, Moderator)

Request Body

Field	Type	Required	Description
`egressId`	string	Yes	The egress ID returned from the start recording call.
`zoneId`	string	Yes	Zone identifier where the recording is active.
`roomName`	string	Yes	The LiveKit room name (room UUID).

Example Request:

{
  "egressId": "EG_KvVaQYriPYxP",
  "zoneId": "zone-meeting-room-1",
  "roomName": "a1b2c3d4-e5f6-7890-abcd-ef1234567890"
}

Response (200 OK)

{
  "egressId": "EG_KvVaQYriPYxP",
  "timestamp": 1706745600
}

Errors

Code	Reason
`400`	Invalid or malformed JSON request body.
`401`	Missing or invalid authentication token.
`403`	User does not have the `StopRecording` permission (RBAC).
`409`	No active recording found for this room and zone.
`422`	Validation error: one or more required fields are missing or invalid.
`500`	Internal server error (egress stop failure, metadata update failure).

Notes

Stopping the egress triggers a LiveKit egress_ended webhook, which asynchronously updates the recording row with status, ended_at, duration_seconds, and expires_at.
The expires_at is calculated as ended_at + RECORDING_RETENTION_HOURS.

List Recordings

Returns a paginated list of recordings for the authenticated user's organization. Access is role-based: Admin and Moderator see all recordings; Members see only recordings they participated in.

URL: /list
Method: POST
Permission: Authenticated User

Request Body

Field	Type	Required	Validation	Description
`limit`	int	Yes	`min=1`, `max=100`	Number of recordings to return.
`offset`	int	Yes	`min=0`	Number of recordings to skip (for pagination).

Example Request:

{
  "limit": 20,
  "offset": 0
}

Response (200 OK)

{
  "recordings": [
    {
      "id": 42,
      "egressId": "EG_KvVaQYriPYxP",
      "roomId": "a1b2c3d4-e5f6-7890-abcd-ef1234567890",
      "conferenceTopic": "Sprint Planning",
      "zoneId": "zone-meeting-room-1",
      "initiatedBy": "user_01ABC",
      "durationSeconds": 3600,
      "status": "completed",
      "startedAt": "2025-01-31T12:00:00Z",
      "endedAt": "2025-01-31T13:00:00Z",
      "expiresAt": "2025-02-01T13:00:00Z",
      "participants": [
        { "workosUserId": "user_01ABC" },
        { "workosUserId": "user_02DEF" },
        { "workosUserId": "user_03GHI" }
      ]
    }
  ]
}

Response Fields

Field	Type	Description
`id`	int64	Internal recording ID.
`egressId`	string	LiveKit egress identifier.
`roomId`	string (UUID)	Room UUID from the `rooms` table (also used as the LiveKit room name).
`conferenceTopic`	string	Display name of the conference.
`zoneId`	string	Zone identifier within the room.
`initiatedBy`	string	WorkOS user ID of the user who started the recording.
`durationSeconds`	int \| null	Recording duration in seconds. `null` if still active.
`status`	string	One of: `active`, `completed`, `failed`.
`startedAt`	string (ISO 8601)	When the recording started.
`endedAt`	string \| null	When the recording ended. `null` if still active.
`expiresAt`	string \| null	When the recording file expires and becomes unavailable for download.
`participants`	object[]	List of participants with their `workosUserId`. The frontend resolves display names and avatars from its local cache.

Errors

Code	Reason
`400`	Invalid or malformed JSON request body, or organization could not be resolved.
`401`	Missing or invalid authentication token.
`422`	Validation error: `limit` or `offset` out of range.
`500`	Internal server error (database query failure).

Access Control

Role	Visibility
Admin	All recordings in the organization.
Moderator	All recordings in the organization.
Member	Only recordings where the user is a participant.

Notes

Returns all recordings that are either currently active (status = 'active') or have not yet expired (expires_at > NOW()). Completed and failed recordings remain visible until their expires_at has passed.
Results are ordered by started_at DESC (most recent first).

Get Download Link

Generates a presigned URL to download a completed recording from Cloudflare R2. Access is role-based with participant verification for regular members.

URL: /download-link
Method: POST
Permission: Authenticated User (with access control)

Request Body

Field	Type	Required	Description
`recordingId`	int64	Yes	The ID of the recording to download.

Example Request:

{
  "recordingId": 42
}

Response (200 OK)

{
  "url": "https://r2.example.com/out/org_01ABC/a1b2c3d4/2025-01-31T12:00:00Z.mp4?X-Amz-Signature=...",
  "expiresAt": "2025-02-01T13:00:00Z"
}

Response Fields

Field	Type	Description
`url`	string	Presigned S3-compatible GET URL for the recording file. Valid until `expiresAt`.
`expiresAt`	string (ISO 8601)	When the presigned URL (and the recording file itself) expires.

Errors

Code	Reason
`400`	Invalid request, recording not found in this organization, or recording status is not `completed` (still `active` or `failed`).
`401`	Missing or invalid authentication token.
`403`	User is not a participant in this recording (Members only; Admin/Moderator bypass this check).
`410`	Recording has expired (`expires_at` is in the past). The file is no longer available for download.
`422`	Validation error: `recordingId` is missing or invalid.
`500`	Internal server error (presigned URL generation failure, database error).

Access Control

Role	Access
Admin	Any recording in the organization.
Moderator	Any recording in the organization.
Member	Only recordings where the user is a participant (`recording_participants` table).

Notes

The presigned URL TTL matches the remaining time until the recording's expires_at. If no expires_at is set, the TTL defaults to RECORDING_RETENTION_HOURS.
A recording must have status = "completed" to be downloadable. Active or failed recordings return 400.
Once expires_at has passed, the endpoint returns 410 Gone.

Update Presence

Registers the authenticated user as a participant in the active recording for a given room and zone. Called by the client when a user enters a zone that has an active recording.

URL: /update-presence
Method: POST
Permission: Authenticated User

Request Body

Field	Type	Required	Description
`roomId`	string	Yes	The room UUID (matches `rooms.room_id` and the LiveKit room name).
`zoneId`	string	Yes	Zone identifier within the room.

Example Request:

{
  "roomId": "a1b2c3d4-e5f6-7890-abcd-ef1234567890",
  "zoneId": "zone-meeting-room-1"
}

Response (200 OK)

{
  "code": 200
}

Errors

Code	Reason
`400`	Invalid request, no active recording found for this room and zone, or user/organization could not be resolved.
`401`	Missing or invalid authentication token.
`403`	The active recording belongs to a different organization than the user's current org.
`422`	Validation error: `roomId` or `zoneId` is missing.
`500`	Internal server error (participant check failure, add participant failure, metadata update failure).

Behavior

Looks up the active recording (status = 'active') matching the roomId + zoneId combination.
Verifies that the recording belongs to the user's organization.
Checks if the user is already a participant:
- Already a participant: Returns 200 OK immediately (idempotent, no database write or metadata update).
- New participant: Adds the user to recording_participants and updates the room metadata with the new participant list.

Notes

This endpoint is idempotent: calling it multiple times for the same user and recording has no side effects.
No RBAC permission is required beyond authentication. Any authenticated user in the organization can be added as a participant.
The room metadata is only updated when a new participant is actually added, avoiding unnecessary LiveKit API calls.

Start Recording​

Request Body​

Response (200 OK)​

Errors​

Notes​

Stop Recording​

Request Body​

Response (200 OK)​

Errors​

Notes​

List Recordings​

Request Body​

Response (200 OK)​

Response Fields​

Errors​

Access Control​

Notes​

Get Download Link​

Request Body​

Response (200 OK)​

Response Fields​

Errors​

Access Control​

Notes​

Update Presence​

Request Body​

Response (200 OK)​

Errors​

Behavior​

Notes​

Start Recording

Request Body

Response (200 OK)

Errors

Notes

Stop Recording

Request Body

Response (200 OK)

Errors

Notes

List Recordings

Request Body

Response (200 OK)

Response Fields

Errors

Access Control

Notes

Get Download Link

Request Body

Response (200 OK)

Response Fields

Errors

Access Control

Notes

Update Presence

Request Body

Response (200 OK)

Errors

Behavior

Notes